Part-Time Administrative Support, Upward Bound
Opening Date:   6/30/2017
Closing Date Notes: UNTIL FILLED
Bulletin No.:  2017  -  0883

The Part-Time Administrative Support, Upward Bound is a grant funded position responsible for providing general office support and assistance for the Upward Bound program.  This position reports to the Director, Upward Bound and has the following responsibilities:

Performs general office duties, including answering phones, greeting visitors, scheduling appointments, preparing materials, filing, and processing incoming and outgoing correspondence 

Maintains and compiles information needed for the programs Annual Performance Report; assists the Director with required grant reporting and communication with the US Department of Education

Assists the Director in preparing and maintaining participant files, including, but not limited to, applications, forms, eligibility documents, and academic records

Provides student file and database management of participant services and activities

Ensures accurate data entry, filing, record retrieval, and reporting both manually and electronically   

Assists with tracking program and budget expenditures

Assists in organizing activities, meetings, and workshops for the Upward Bound program; participates in Upward Bound events, as appropriate

Provides staff support during program meetings by scheduling and taking minutes

Provides administrative support to Student Success Advisors, as needed

Maintains office supplies and coordinates travel and purchase order requests

Reconciles College budget statements with internal program budget spreadsheets

Maintains sensitivity, understanding, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds  

Seeks opportunities to gain knowledge and implement more effective and efficient processes

Supports the mission, vision, and values of the College

Performs other duties as assigned which support the purpose and initiatives of the Upward Bound program and the College

Qualifications Required:
Associate Degree, from an accredited institution, in office systems technology, secretarial services, business, information systems, or related field

Two years of clerical experience or equivalent training          

Experience with data entry

Experience filing and maintaining office records

Experience with receiving incoming calls and scheduling appointments

Experience managing a professional office and assisting visitors

Experience with MS Office Suite

Excellent oral and written communication skills

Ability to work effectively and collegially with others

Familiarity with and appreciation for the mission of a comprehensive community college

Effectiveness in the following College organizational competencies:
o   Translating College purpose, values, and vision into organizational action
o   Collaborating and facilitating
o   Creating and innovating
o   Anticipating and responding to change
o   Providing vision and leadership
o   Assessment of student learning
o   Engagement and assessment of successful student retention models

Qualifications Preferred:
Experience working in a college setting

Experience working with federal grant programs

Experience working with individuals who are low-income, first-generation, or who are otherwise at risk

Having overcome obstacles similar to those experienced by Upward Bound participants

ADA Summary:
ADA requirements for this position include critical thinking skills with the ability to process information and exercise good judgment; ease of mobility within the work environment and other areas of campus and College locations; travel between campus locations may be required; and effective use of all forms of communication including use of computers.

Salary Range: 
$10.00 - $11.25 per hour based on candidate’s experience, education, and funding source availability

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